ORDIT Terms and Conditions

‘ADI’ is an Approved Driving Instructor (ADI).

‘Inspector’ is a person accredited to carry out inspections of trainers and organisations in accordance with agreed ORDIT inspection guidelines and standards.

‘Organisation’ is the individual or corporate body, which must be a recognised legal entity, e.g.sole trader, partnership, limited or public limited companywith a named principal, to which ORDIT membership is granted, subject to theseTerms and Conditions being satisfied and adhered to.

‘Premises’ are the places from which training is provided and/or training records are maintained by the organisation and where correspondence can be addressed to by clients or other interested parties.

‘Principal’ is the named senior person, authorised by the Organisation, responsible for ensuring that the terms and conditions of ORDIT Membership are adhered to.

‘Register’ and ‘ORDIT' shall mean the Official Register of Driving Instructor Training.

'Trainee’ is a person undergoing initial ADI training or who is on the ADI Register and is seeking further development.

‘Trainer’ is an individual who gives instructor training for one or more parts of the ADI qualifying examination, or preparation and remedial work relating to a Standards check, on behalf of the organisation whether directly or indirectly employed, franchised or contracted.

‘Registrar’ is the Registrar of Approved Driving Instructors.

The aim of the ORDIT scheme is to:

• raise the standard of ADI training ensuring the Trainee is preparing in line with National Driver and Rider Standards
• maintainand promote the current register (and work towards a compulsory register) of driving instructor training organisations and driving instructor trainers
• provide a scheme that promotes best practice and can be relied upon by the public, the driver training industry and the accrediting body
• provide high quality training from organisations that have agreed to abide by the Terms and Conditions of the scheme

The main objectives of the ORDIT scheme are to ensure that:

• high quality training is available for members of the public wishing to qualify as an ADI
• high quality training is available for ADI’s who wish to receive further training, retraining or development
• all trainers delivering training under the scheme have been assessed by the accrediting body and accepted as being suitable for entry onto the Register
• any person seeking training with an organisation or individual whose details are entered in the Register should be protected from unfair business practices and inferior training
• those organisations, premises and trainers that are entered onto the ORDIT register will be promoted through the ORDIT list available online at GOV.UK and FYN (Find Your Nearest instructor information)
• the accrediting body and ADI consultative organisations will only promote those organisations, premises and individual trainers entered on the Register
• only those organisations, premises and trainers entered onto the Register are entitled to display ORDIT badges
• any course offered by ORDIT members shall be comprehensive and cover all aspects of driver training to enable a trainee to pass the ADI qualifying examinations or to further develop their instructional skills

All advertising shall:

• fully comply with the best practice, as defined by current codes of practice issued by the Advertising Standards Authority (ASA)
• be legal, decent, honest truthful and prepared with a sense of responsibility to both trainees and competitors as well as respecting the principles of fair-trading and competition

Any claim made in advertising shall be able to be substantiated objectively by documentary evidence, which shall be made available for inspection upon request.

The full terms of any guarantee shall be given in writing before any training course agreement is signed.

The ADI Registrar has the power to review and/or remove any member or organisation from the ORDIT Register:

• Who has been convicted of any trading standards or fair trading offence.
• Who has had an adjudication made against them by the Advertising Standards Authority (ASA).
• Habitually presents a sub-standard PDI for one of the ADI qualifying examinations.

The ADI Registrar can demand timely changes to the advertising of any organisation or trainer following ASA, Office of Fair Trading (OFT) or Trading Standards rulings with the ultimate sanction of exclusion from the register.

The ADI Registrar can demand timely changes to the advertising of any organisation or trainer in the case of it not being covered by any regulatory body.

The ADI Registrar can make a complaint about a member’s advertising (in whatever form) to the appropriate regulatory body if in his opinion such material does not satisfy the required standard. As an alternative to such a complaint being raised,the member may elect to immediately remove the offending material and thus potentially avoid such action being taken.

General

To join or remain on the Register, organisations must have all instructor trainers accompanied by a DVSA ORDIT inspector delivering an instructional training session. This can be inpreparation for the Part 3 test or a remedial Standards Check session.

ORDIT training can only be provided by certified ADI’s who have achieved a grade A on their current Standards Check and have successfully completed an ORDIT inspection.

ORDIT trainers must ensure a PDI is ‘fit and proper’ before entering into a contract of any description and no money should be taken before this check has been carried out. If in the opinion of the ORDIT trainer the PDI is unsuitable, they should be told at the earliest opportunity.

All PDI’s must be made aware of the requirements of the qualifying process.

ORDIT trainers will be responsible and held accountable for the overall quality of any trainee presented for ADI qualifying examinations and Standards checks. ORDIT trainer PRN will be captured for all qualifying examinations and in the case of a Part 3 the workbook will be assessed.

ORDIT Establishment Principle must notify DVSA when a trainer moves onto a new organisation or resigns. In addition, when a new trainer is acquired from another ORDIT establishment.

Driver development training may be observed at the discretion of the Registrar; this will be intelligence led.

Training records including trainee licence ADI21T must be available for inspection at any time. They will be viewed at every formal inspection but may also be required on an ad-hoc basis between instructional inspections at the discretion of the Registrar.

Failure to attend for inspection could result in the trainer / organisation being removed from the Register and subsequent fee lost.

Organisations must abide by these Terms and Conditions of membership as stated in this document.

ORDIT registration will be in-line with the ADI register and last for a 4-year period.

Training must be properly structured to prepare trainees for giving driving instruction or develop an ADI’s instructional ability in line with the skills, knowledge and understanding defined in the National Standard for driver and rider training.

Organisations must apply for re-inspection of eachtrainer (who is jointly responsible) at least three months prior to the expiry of their ORDIT registration periods. The organisations trainers’ names will be recorded beside the premises at which they mainly work.

Organisations and premises

Organisations must have a specified business address where training records are kept and a contact point, which will be made available for anyone with a legitimate complaint. PO Box addresses are not acceptable for use in the register but can be used as a trading address on letters etc.

Organisations must offer training for all three parts of the ADI qualifying examination, Standards check preparation and remedial support.

Organisations must ensure that trainees meet the ‘fit and proper’ criteria before accepting them for an ADI training course. They must evidence the letter from DVSA confirming this requirement before allowing a trainee to sign up to any financial commitment.

Trainers may operate from more than one premises.

Inspections will be conducted from local Driving Test Centres as per official booking procedures.

The ORDIT trainer must give three working days’ notice if they are unable to attend a booked inspection or the fee will be forfeited.

Course programme and trainee instructor records

The organisation must be able to demonstrate that the course and training provided, including for each part of the ADI qualifying examination, are aligned to DVSA National Standards.

In particular, all the principles of structured training should be adhered to and evidenced from the training records. Information to support this will be required during ORDIT inspections.

On an inspection, initial interview and assessment records may also be inspected.

Trainee licence records may be inspected.

Trainee records will form part of the overall assessment. They can be either hard copy or electronic, however they should include:

• Name of ORDIT trainer and their personal reference number (PRN)
• Name of organisation
• Name of trainee
• Date, time, location and duration of a training session
• Subject matter
• Trainer appraisal of the session. Strengths / weaknesses etc
• Trainer reflection on their own performance
• Trainee feedback / reflection on the session

Minimum trainer qualifications

The minimum qualification required by a trainer applying for an ORDIT inspection is to have achieved a Grade A on their previous Standards check or ORDIT inspection.

Recognised teaching qualifications can be evidenced (PAL,Prior accredited Learning).

An ADI who is ORDIT registered and fails to achieve a Grade A will be permitted one further ORDIT inspection attempt. During this period, they will remain on the ORDIT Register.

Following a second unsuccessful ORDIT inspection, the ADI Registrar may require the ADI to attend for a further check of their instructional ability. If a third attempt is required, it will be a Standards Check and not an ORDIT Inspection.

ADI’s/ORDIT trainers are not permitted to act as a pupil for the purposes of a Standards Check. PDI’s who have passed the ADI Part 2 are also barred.

If the trainer fails to achieve a Grade A on the subsequent Standards check or second ORDIT inspection their name will be removed from the ORDIT Register immediately.

Trainers should have a personal record of achievement, which could include;

• Development received
• Date of training
• What the training consisted of
• Training session content
• A reflective log

The principle should have records of internal quality control. A record for each trainer is required documenting the following;

• Name PRN of trainer
• Date of supervision
• Session observed i.e.Instructional or driving etc
• Performance strengths and weaknesses
• Trainer signature and reflection

Criteria for Part 1 (ADI theory) training

Organisations will be asked to specify on their ORDIT application how ADI theory training is carried out, e.g.distance learning and to nominate which trainers are responsible for delivering the training.

Classroom training

Trainers who have been inspected for the ADI Part 3 examination can deliver theory test preparation.

Distance learning

Trainers / Organisations must keep records of trainee theory development, including mock examinations etc.

Training for the theory test is acceptable in either classroom or distance learning format or a combination of both. When distance learning is used, the organisation must have a system for monitoring trainee instructors’ progress and providing support and feedback. Just providing trainees with a copy of the theory test databank or other similar mock exam questions and the standard reference books will not be considered adequate.

The training for the ADI theory test should be properly structured with clearly defined aims and objectives. The training programme should cover a suitable syllabus for the ADI theory test including the NDRTS. The progress of each trainee instructor should be monitored and recorded for the benefit of the trainee and the trainer. Each trainee’s ADI theory test result should also be recorded.

Inspectors may require, in advance of the formal inspection,to see:

• the ADI theory distance learning materials (if any)
• details of the ADI theorytraining course including any progress monitoring system

The inspector may want to review the distance learning material with the trainer responsible for ADI theory training within that premises or organisation.

Criteria for Part 2 (driving ability) training

Each trainer who passes an ORDIT Part 3 inspection will be listed in the register as qualified to deliver Part 2 training. The trainers’ name will appear in the Register under the name of the organisation and/ or the premises that they primarily work from.

The training for the second part of the ADI qualifying examination should be properly structured with clearly defined goals linked to DVSA National Standardfor driving cars and light vans. The training programme should be designed to meet the specific goals and needs of the trainee and to identify and eliminate any driving faults of the trainee instructor. This should be delivered with a client centred approach. The progress of each trainee instructor should be carefully monitored and formally recorded for the benefit of the trainee and the trainer alike.

The inspector may require viewing the details of the Part 2 course, including any progress monitoring system. In this way, the inspector can view each individual trainer’s performance in the context of the training programme as a whole.

Criteria for Part 3 (instructional ability) training

All trainers wishing to deliver Part 3 training must be ORDIT qualified. Trainers successfully ORDIT inspected for Part 3 will automatically be qualified to deliver Part 2 training.

Each trainer who passes an ORDIT Part 3 inspection will be listed in the Register as qualified to deliver Part 1, Part 2 and Part 3 training. The trainers’ name will appear in the register under the name of the organisation and / or the premises that they primarily work from.

The training for Part 3 should be properly structured and aligned with DVSA National Standardfor driver and rider training. Goals should be agreed appropriate to the individual ability of the trainee with learning outcomes defined and discussed.

The training programme should cover all aspects of DVSA National Standards, including the car and light van-driving syllabus. It should ensure a full knowledge and understanding of client centred learning including the elements, competencies and higher competencies outlined on DVSA forms ADI26/SC and SC1.

A dual-controlled training car must be available to the trainee. The trainer should develop the trainee on how to correctly use the dual controls.

The progress of each trainee instructor should be carefully monitored and formally recorded for the benefit of the trainee and the trainer alike. A copy must be given to the trainee. Each trainee’s Part 3 exam result should also be recorded regardless of the result. Patterns and traits must be analysed.

The inspector may require, in advance of the formal inspection of the individual premises or the organisation, to see:

• The Part 1 distance learning materials (if any)
• Details of the Part 3 course including any progress monitoring system, including trainee logbook.
• Trainee licence records may also be inspected along with any additional training documents such as the ADI21AT.

In this way, the inspector can view each individual Part 3 trainer’s performance in the context of the training programme as a whole.

If part of a larger organisation, trainer development and quality control also form an important part of the record keeping process.

• ORDIT trainer should make every attempt to accompany their PDI on all qualifying examinations but especially Part 3. Ensure the PDI attends for test with the necessary identification, logbook and ORDIT trainer details.
• ORDIT trainer should listen to the ADI Part 3 debrief.
• ORDIT badge to be displayed for PRN capture.

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BUSINESS CODE OF PRACTICE